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Permissions for Authors

In Avendoo, permissions can be controlled depending on the user type. A granted permission can, for example, cause a menu item to be displayed or a certain function to become available. The permissions for authors are divided into different areas.

Permission Levels

In Avendoo, some permissions are divided into permission levels. This enables fine-grained control over access to individual objects. Below you will find an overview and explanation of these permission levels.

  • Select: Allows the selection of an object/user, e.g. for inserting into a course. However, the object cannot be accessed via the menu.
  • Read: Displays the object as a menu item and allows access to the list view. Allows the selection of an object/user and opening it in preview, as well as activation via check box and, if applicable, further processing via the bulk editing function within the assigned permissions.
  • Change, create: Allows this object to be created and edited, as well as the following options in the bulk editing function: Copy, Move, Change owner.
  • Delete: Allows deletion of own objects.
  • Change external content: Allows editing and deleting external content.

Administration

Permission Explanation Use Case
Administration Adds the Administration menu item. Further access rights are controlled via the permissions under Administration (objects). An admin hasaccess to, among other things, individual pages or global media.
Use OData API Allows data to be retrieved via the paid OData interface. Data is to be retrieved via an interface.
Mail admin Errors in sending e-mails can be viewed in a list view. Provides an overview of messages that encountered a problem during sending.
Display updates Shows which update has been installed and which is available. Useful when you want an overview of the system’s current status.
Manage updates Allows the author to set up automatic updates and install manual patches. The system can be kept up to date automatically.
Log in as user Allows the author to log in using a user’s account. Error reports can be reviewed.
User Login Overview Allows access to a more detailed overview of which login processes users have performed. For example, to check whether a user was logged in when an error occurred.

Support

This permission is used exclusively for support purposes by Avendoo.

Learning Content

Permission Explanation Use Case
Feedback: Create overarching questions and designate feedback items template Allows a question to be marked as an overarching question and a feedback form to be marked as a template. Overarching questions can be used and evaluated across multiple feedback forms.
Show and edit questions CSS Allows individual layouts to be designed for questions that deviate from the Avendoo default. The layout used when creating questions is to be individually customized.

Organizational Rights

Permission Explanation Use Case
Create general runs in participant management Allows the author to determine whether a run should be exclusive or not exclusive. If the author does not have this right, runs are always exclusive. If a run is to be used in multiple course activations, it must be set to not exclusive before this is possible.
Allow Deletion of Learner’s Results Allows learning results to be deleted and annulled via the list of participants.

Clicking on a user’s status in participant management opens the Learning Results dialog window, in which a learning object on the learning path can be skipped or a learning result for a learning object can be deleted.

 An administrator wants to mark a knowledge test or another mandatory learning object on a user’s learning path as skipped. The user then no longer needs to work through the relevant learning object in order to successfully complete the course.

For knowledge tests or other learning objects that have already been worked through, individual or multiple attempts can also be deleted.
Assess course participants Displays the Assess course participants and Confirm forum activities menu items under Course management in the backend. The author can fill out and save a feedback form to assess participants. When an assessment is to be carried out by an author.
Assess essay questions Displays the Evaluate essay questions menu item under Course management in the backend. The author can check and evaluate the answer to an essay question in a knowledge test. Exam control by authors.
Reviewer for Community Allows authors to review reported community posts. The option to report community posts must first have been set up at the client level. Reported or inappropriate community posts are to be reviewed.
Assign News Items to a Client Allows the author to publish news items previously created at a client. This permission enables a dialog window to open when clicking the news icon in the client list view, allowing news items to be added. Link and publish previously created news items at the client.

Event Management

Permission Explanation Use Case
Access to the Event Manager The Event management menu item is displayed. However, without an additional permission to show event dates (all or own event dates), no event dates will be displayed. This right is linked to the right Events: Change, create. If this right is granted or revoked, the Access to the event manager permission is also adjusted automatically. An author opens the event manager to manage event dates.
All dates − Show event dates The author can see all event dates of their clients in the event date overview and open them in the event manager. An author reviews all planned event dates of their client.
All dates − Do Deregistrations and Registrations The author can manage registrations and deregistrations for all event dates. In addition, the Functions column is displayed in the Event manager on the Overview tab, and the Move multiple participants (alternative date) button is activated. This right is linked to Own event dates − Do deregistrations and registrations. An author deregisters a participant from an event.
All dates − Send Invitation The author can access the event manager for all event dates and send invitation e-mails. This right is linked to Own event dates − Send invitation. An employee sends the invitation to an event to all participants.
All dates − Send a Follow-up E-mail and a Thank-you E-mail The author can send follow-up and thank-you e-mails for all event dates. The Follow-up, Follow-up (community), and Thank-you e-mail buttons are activated on the Overview tab. This right is linked to Own event dates − Send a follow-up e-mail and a thank-you e-mail. An employee sends a thank-you e-mail to participants after the event.
All dates − Record Attendances The author can record the attendance and absence of participants on the Attendance list tab for all event dates. This right is linked to Own event dates − Record attendances. An employee marks the participants present at an event.
Own event dates − Show event dates The author can only see and open event dates for which they are listed as coordinator or speaker. A speaker reviews the event dates for which they are responsible.
Own Event Dates − Do Registrations and Deregistrations The author can only manage registrations and deregistrations for event dates for which they are listed as coordinator or speaker. In addition, the Functions column is displayed on the Overview tab and the Move multiple participants (alternative date) button is activated. A speaker moves a participant to an alternative date.
Own event dates − Send invitation The author can only send invitation e-mails for event dates for which they are listed as coordinator or speaker. A speaker sends the invitation for their own event.
Own Event Dates − Send Follow-up E-mail and Thank-you E-mail The author can only send follow-up and thank-you e-mails for event dates for which they are listed as coordinator or speaker. The Follow-up, Follow-up (community), and Thank-you e-mail buttons are activated on the Overview tab. A speaker thanks the participants after their event.
Own event dates − Record attendances The author can record the attendance and absence of participants on the Attendance list tab, but only for event dates for which they are listed as coordinator or speaker. A speaker documents the attendance of their participants.

User Management

Permission Explanation Use Case
Assign qualifications This right displays the Add qualification, Edit, Delete and Show qualifications functions, as well as the overview table of qualifications on the Qualifications subtab of the Achievements tab in the User wizard. An author wants to edit qualifications directly on the user.
Anonymize users Allows manual anonymization of inactive users (normally done automatically via the user import and the associated deletion routine) To comply with data privacy requirements, a user who is no longer active can be anonymized.

Community

For the community, fine-grained control of permissions is possible via permission levels (see above).

Permission Explanation Use Case
Group administration Depending on the selected permission level, allows selecting, reading, creating, or deleting groups for the community in the frontend. An author wants to establish a group, add members, or delete an existing group.

Resources

Permission Explanation Use Case
View and Edit VC Setting at the Location This permission enables visibility and editing of the fields of the specific configuration (VC settings, time for creating the room, prior visibility of the join link, and visibility of join link) on the Parameters tab in the venue assistant for virtual venues. An Administrator wishes to change the availabilty of the VC link to two days before the meeting.
Re-issue Certifications This permission displays the Reissue button in the Status column on the Certifications subtab of the Accomplishments tab in the User wizard, as well as the Reissue bulk editing function on the certificates overview page. When a certification needs to be renewed.
Replace Certification File This permission displays the Replace certification file button under the certificate in the Certifications column on the Attendance list tab in the Event manager. When a file needs to be replaced.

General

Permission Explanation Use Case
Create and Edit Categories Allows categories to be created and edited. In the category tree, a category can then be created, edited, or moved via the context menu. Authors want to edit the folder structure/category tree.
Delete categories Allows categories to be deleted, accessible via the context menu in the category tree. Folders/categories that are no longer used are to be removed.
Show, Create, and Edit Keywords Allows keywords to be shown, created, and edited in the context menu at the top level of the category tree. Independently of this permission, keywords can also be edited at the client level, provided the author has permission for the client. Keywords can be used for knowledge test questions. An author wants to create various keywords for a knowledge test to help structure the questions in the test.
Show, Create, and Edit External Subscribers Allows external recipients to be selected for report subscriptions. This permission activates the Additional recipients field in the dialog window for creating report favorites. When external recipients are to receive a report via subscription from your learning world.
Show, Create, and Edit Translations Displays the translation mask and authorizes the author to edit and create translations for learning objects. The author is to translate created learning objects so that they can also be understood by learners with a different interface language.
Show Dashboard Displays the dashboard. The dashboard contains recent activities, tasks, information on the system version, and various widgets that support working with Avendoo. An author wants to be able to see at a glance whether the system is up to date.
Community Allows access to the community area in the backend. The author wants to gain insight into the community.
Beta Features Displays the Beta Features section under My Profile. The features can then be activated individually. The author wants to try out new Avendoo features in beta version.

Import/Export

Permission Explanation Use Case
Import Objects Displays the Import learning content menu item in the Learning content menu. Allows the import of Avendoo export files. Content from another Avendoo system can be imported.
Export Objects Displays the Export command in the drop-down menu of the bulk editing function in the list view. Allows learning objects or courses to be exported along with all their elements. Content can be exported to another Avendoo system.
Import User Allows users to be imported via a CSV file. An administrator imports users from a CSV file on a one-time basis.
Across Import Allows the import of translated content from Across. You work with Across for translations and want to bring the translated content into your system.
Migration Import Allows the import of past and future event dates and associated participants from an external system into Avendoo. You want to transfer your learners’ previous learning journey into Avendoo and continue it seamlessly.
Import Event Dates Allows event dates to be imported via a CSV file. An event must already exist for this. When event dates are planned outside of Avendoo and are to be imported into the learning world on a one-time basis.

Activations

For activations, fine-grained control of permissions is possible via permission levels (see above).

Permission Explanation Use Case
Course activations Depending on the selected permission level, allows selecting, reading, creating, or deleting course activations. An author wants to activate a course for learners.
Training plans Depending on the selected permission level, allows selecting, reading, creating, or deleting training plans. An author wants to create a training plan.
Remote content activations Depending on the selected permission level, allows selecting, reading, creating, or deleting remote content activations. An author wants to activate remote content for learners.
Provider Depending on the selected permission level, allows selecting, reading, creating, or deleting provider objects. An author wants to create a provider object in order to send learning content to an external system via LTI.

Learning Content

For learning content, fine-grained control of permissions by permission levels (see above) is possible.

Permission Explanation Use Case
Courses Depending on the selected permission level, allows selecting, reading, creating, or deleting courses. An author wants to create a new course and compile the learning content it contains.
Media Depending on the selected permission level, allows selecting, reading, creating, or deleting media. An author wants to upload an image as a medium and use it for a course.
Instructional materials Depending on the selected permission level, allows selecting, reading, creating, or deleting instructional material. An author wants to create new instructional material.
Knowledge test questions Depending on the selected permission level, allows selecting, reading, creating, or deleting knowledge test questions. An author wants to create a new question for a knowledge test.
Knowledge tests Depending on the selected permission level, allows selecting, reading, creating, or deleting knowledge tests. An author wants to create a knowledge test and compile existing questions for it.
Events Depending on the selected permission level, allows selecting, reading, creating, or deleting events. An author wants to create a classroom or online training as an event and create an event date for it.
Feedback questions Depending on the selected permission level, allows selecting, reading, creating, or deleting feedback questions. An author wants to create a new question for evaluating a training, which can then be used in a feedback form.
Feedback (v1.0) Depending on the selected permission level, allows selecting, reading, creating, or deleting feedback (v1.0). An author wants to create a feedback form (v1.0) to capture participant satisfaction after a training.
Assessments Depending on the selected permission level, allows selecting, reading, creating, or deleting assessments. An author wants to create an assessment that can be used to assess participants after a training.
Remote content Depending on the selected permission level, allows selecting, reading, creating, or deleting remote content. An author wants to integrate externally provided learning content into Avendoo as remote content.
Web-based training offers Depending on the selected permission level, allows selecting, reading, creating, or deleting web-based training offers. An author wants to create a new web-based training and provide it as learning content.
Forums Depending on the selected permission level, allows selecting, reading, creating, or deleting forums. An author wants to create a forum for a course where participants can exchange ideas.
E-payments Depending on the selected permission level, allows selecting, reading, creating, or deleting e-payments. An author wants to set up a paid booking for a training offering.
Flashcards Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of flashcards. An author wants to create flashcards with technical terms that learners can use to review their knowledge.
Flashcard Files Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of flashcard files. An author wants to compile several flashcards into a flashcard file.
Feedback (v2.0) Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of feedback (v2.0). An author wants to create feedback (v2.0) with linked questions, where follow-up questions are displayed depending on the answers.

Course Management (Objects)

In Course Management (Objects), fine-grained control of permissions is possible via permission levels (see above).

Permission Explanation Use Case
Training Suggestions Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of training suggestions. An author wants to view and edit a training suggestion.
Reported Training Needs (Course Activations) Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of reported training needs for course activations. An author wants to edit a reported training need that was made for a specific course activation.
Bookings Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of bookings. A reported training need for a course activation can be converted into a booking.
Reported Training Needs (Training Suggestions) Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of reported training needs for training suggestions. An individual in charge wants to check and edit the received suggestions for further training.

Event Management (Objects)

In Event Management (Objects), fine-grained control of permissions is possible via permission levels (see above).

Permission Explanation Use Case
Activated Event Dates Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of Activated Event Dates. Activated event dates in Avendoo are event dates specifically intended to be created and managed quickly and easily by authors with restricted rights. No full access to the author area is required for this. An author with restricted permissions wants to create and manage an event date.

Reports

For reports, fine-grained control of permissions is possible via permission levels (see above).

Permission Explanation Use Case
Report Templates Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of report templates. An author wants to configure a report template and/or assign it to a user.
Certifications Depending on the selected permission level, this allows for the reading or deletion of certifications. An author wants to see who in the company holds a specific certification.
Qualifications Depending on the selected permission level, this allows for the reading, creation, or deletion of qualifications. An author wants to find out who holds which qualification.

Point Account Management (Objects)

In Point Account Management, fine-grained control of permissions is possible via permission levels (see above).

Permission Explanation Use Case
Gamification Elements Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of gamification elements. An author wants to create personal or client point accounts to motivate learners with points for achieving a learning objective.
Point Accounts Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of point accounts. An administrator wants to access a point account to add points.

Resources (Objects)

For resources, fine-grained control of permissions is possible via permission levels (see above).

Permission Explanation Use Case
Certificates Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of certificates. An author wants to create a certificate that learners receive after successfully completing a course.
Locations Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of locations. An author wants to create a new training location with the associated address data.
Materials Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of materials. An author wants to create training materials required for an event date.
Design Templates Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of design templates. An author wants to create a design template to standardize the appearance of learning content.
Number Ranges Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of number ranges. An author wants to set up a number range for the automatic assignment of consecutive numbers for certificates.
Grade Key Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of grade keys. An author wants to create a grade key to convert the results of a knowledge test into grades.
Qualifications Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of qualifications. An author wants to create a qualification, qualification groups, qualification scales, or qualifications profiles that learners can acquire by completing certain courses.
Task Templates Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of task templates. An author wants to create a task template that automatically generates a task when a specific event occurs.
Calendars Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of calendar entries. An author wants to store a calendar entry for a resource, such as a room or materials.
Classifications Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of classifications. An author wants to create a classification to structure learning content by subject area.
Individual Notifications Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of individual notifications. An author wants to create an individual notification to inform participants about an upcoming training.
Notifications Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of standard notifications. An author wants to customize a notification that is sent to participants of a course.
Content Connector Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of content connectors. An author wants to set up a content connector to integrate external learning content into Avendoo® via an LTI interface.
News items Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of news. An author wants to create a news item to inform learners about a new training offering.

User Administration (Objects)

In User Administration, fine-grained control of permissions is possible via permission levels (see above).

Permission Explanation Use Case
User Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of users. An administrator wants to create a new user in Avendoo.
Author Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of authors. An administrator wants to create an employee as an author so that they can create learning content.
Deleted Users Depending on the selected permission level, this allows for the selection, reading, restoration, or final deletion of deleted users. An administrator wants to restore a user who was accidentally deleted.
Double Opt-in Depending on the selected permission level, this allows for the selection, reading, creation, or deletion of double opt-in posts. An administrator wants to delete the double opt-in entry of a specific user.
Contacts Enables the Selection, Reading, Creation, or Deletion of Contacts depending on the chosen Permission level. An Administrator wants to create a contact to be assigned, for example, as a Contact partner for an Event.
Permission groups Depending on the selected permission level, this allows selecting, reading, creating, or deleting permission groups. An administrator wants to create a permission group to assign the same rights to multiple users.
Registration codes Depending on the selected permission level, this allows selecting, reading, creating, or deleting registration codes. An administrator wants to create a registration code that new users can use to register independently.
Clients Depending on the selected permission level, this allows selecting, reading, creating, or deleting clients. An administrator wants to set up a new content client for an organizational unit.
User profile Depending on the selected permission level, this allows selecting, reading, creating, or deleting user profiles. An administrator wants to create a user profile to predefine specific settings and properties for a user group.
Training inventory Depending on the selected permission level, this allows selecting, reading, creating, or deleting training inventories. An administrator wants to create a training inventory to document a user’s completed further training.

Administration (objects)

In administration, fine-grained control of permissions via permission levels (see above) is possible.

Permission Explanation Use Case
Custom pages Depending on the selected permission level, this allows selecting, reading, creating, or deleting custom pages. An administrator wants to create a custom page, for example, to provide their own event date detail page in Avendoo.
Request management Depending on the selected permission level, this allows selecting, reading, creating, or deleting configurations for training suggestions. An administrator wants to configure the wizard and process for submitting training requests.
Campaign Depending on the selected permission level, this allows selecting, reading, creating, or deleting campaigns. An administrator wants to create a campaign, for example, to make agreement to the terms of use mandatory upon login.
Media for use everywhere Depending on the selected permission level, this allows selecting, reading, creating, or deleting media for use everywhere. An administrator wants to store a medium as a global medium so that it can be used across multiple clients.
SSO and Import configurations Depending on the selected permission level, this allows selecting, reading, creating, or deleting SSO and import configurations. An administrator wants to set up an SSO configuration so that users can log in via the central authentication service.
System settings Depending on the selected permission level, this allows selecting, reading, creating, or changing system settings. An administrator wants to adjust a system setting to configure Avendoo’s behavior system-wide.
Moves This permission is used exclusively for support purposes by Avendoo
Move templates This permission is used exclusively for support purposes by Avendoo
PKCS#12 Certificates Depending on the selected permission level, this allows selecting, reading, creating, or deleting PKCS#12 certificates. An administrator wants to store a PKCS#12 certificate to enable an encrypted connection to an external system.
User import events Depending on the selected permission level, this allows selecting, reading, creating, or deleting user import events. An administrator wants to access a specific user import event and view the error codes within it.
User-defined fields Depending on the selected permission level, this allows selecting, reading, creating, or deleting user-defined fields. An administrator wants to create a user-defined field to capture additional information about users.
Plugins Depending on the selected permission level, this allows selecting, reading, creating, or deleting plugins. An administrator wants to configure a plugin to provide additional functionalities in Avendoo.
Add-ons Depending on the selected permission level, this allows selecting, reading, creating, or deleting add-ons. An administrator wants to configure an add-on to extend the functionality of Avendoo.
Wizard configurations Depending on the selected permission level, this allows selecting, reading, creating, or deleting wizard configurations. An administrator wants to create a wizard configuration to define which functions and areas a wizard displays.
Table configurations Depending on the selected permission level, this allows selecting, reading, creating, or deleting table configurations. An administrator wants to customize a table configuration to define which columns are displayed in a table.

AI Package Add-on (Add-on)

Permission Explanation Use Case
Image generation Enables the creation of images and graphics using AI. An author wants to create a custom image on a specific topic for an instructional material.
Instructional material generation Enables the automatic creation of instructional materials based on existing documents and specifications. An author wants to automatically generate a first draft for an instructional material from a PDF file.
AI Token Consumption Enables the display of AI token consumption in the Dashboard and access to the overview of consumed AI tokens. An administrator wants to check how many AI tokens have already been consumed in the current month.
Automatic Tagging Enables the automatic tagging of instructional materials, courses, and course activations with appropriate tags using AI. An author wants to automatically tag a large number of instructional materials with tags such as “Data privacy” or “Occupational safety”.
DeepL Logging Entries Enables access to the overview of DeepL logging entries. An administrator wants to track which translation processes were carried out via DeepL.
Chatbot Enables the use of the AI chat in the Instructional Material Wizard for creating, revising, and optimizing texts. An author wants the AI to formulate an introductory text for an instructional material page.
Automatic Translation Enables the automatic translation of learning content into various languages. An author wants to have an existing instructional material automatically translated into English.
Text Editor AI Support Enables the use of AI-powered phrasing assistance directly in the text editor. An author wants to formulate an existing text in the editor more clearly and concisely with the help of AI.
Knowledge Test Generation Enables AI-powered generation of knowledge test questions or knowledge tests. An author wants to automatically generate suitable questions for a knowledge test based on learning content.
Doori Authoring Area Enables the use of the AI chatbot Doori directly in the Avendoo authoring area. While working in Avendoo, an author wants to ask Doori how to set up a specific function.

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